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We're Hiring - Vendor Coordinator Contract for the 2024 Christmas Craft Market

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Job Title: Christmas Market Vendor Coordinator 

Company: Chilliwack Community Arts Council 

Location: Chilliwack, BC 

Job Type: Contract: March 1, 2024 to November 30, 2024 (9-months) 

Pay: $30/per hour 

Hours: 215 hours total with March-May and September-November being the busiest months 


The Chilliwack Arts Council is a dynamic and vibrant organization dedicated to creating memorable experiences for the community. We take pride in organizing festive events that bring people together, and this holiday season, we are excited to host the 47th Chilliwack Christmas Craft Market. We are seeking a detail oriented, people person and motivated individual to join our team as a Christmas Craft Market Vendor Coordinator. 


As the Christmas Craft Market Vendor Coordinator, you will play a pivotal role in ensuring the success of our upcoming Christmas market. You will be responsible for managing and coordinating up to 300 vendors, creating a welcoming and festive atmosphere, and overseeing day-to-day operations during the three-day November 15-17, 2024, event. This is a temporary position that requires a proactive and organized individual with strong communication and interpersonal skills and can manage a large volume of requests. 


  • Manage the recruitment, selection, and coordination of vendors for the Christmas Market. 

  • Communicate with vendors throughout the process of applications, acceptance/non acceptance, reminders, and vendor information leading up to the event. 

  • Lead the juror selection with the event committee in a timely and organized manner 

  • Work with the Executive Director on marketing to promote vendors and generate excitement for the Christmas Market. 

  • Ensure compliance with event guidelines and regulations. 

  • Provide excellent customer service to vendors, addressing inquiries and resolving issues promptly. 

  • Coordinate logistics, including load-in/load-out schedules, parking arrangements, and vendor amenities. 

  • Develop and maintain strong relationships with vendors, sponsors, and other stakeholders. 

  • Work with rental companies to ensure appropriate placement of vendors.

  • Collaborate with vendors to coordinate booth setup, layout, and decoration. 

  • Monitor vendor sales and performance, providing support as needed. 

  • Troubleshoot and problem-solve on-site issues during the event. 

  • Collect and analyze feedback from vendors to improve future events. 


  • Previous experience in large scale event coordination, vendor management, or a related field. 

  • Exceptional organizational and multitasking abilities. 

  • Strong communication and interpersonal skills. 

  • Detail-oriented with a keen eye for design and aesthetics. 

  • Ability to work well under pressure and adapt to changing priorities. 

  • Familiarity with Christmas markets or similar events is a plus. 

  • Availability to work evenings and weekends during the Christmas Market period. 


Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to Please include "Christmas Market Vendor Coordinator Application" in the subject line. The application deadline is January 12, 2024. 

The Chilliwack Arts Council is an equal opportunity employer. We encourage candidates of all backgrounds to apply. Only shortlisted candidates will be contacted for an interview. 

Join us in spreading joy and creating lasting memories this holiday season! 

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